Your CABS Options
At Business Careware, we believe it is of the utmost importance to provide you and your colleagues with the simplest of systems. One that is so easy to use that everyone can do their jobs as effortlessly as possible. And one that will flex and change with you as your circumstances dictate.
CABS is that solution.
It works brilliantly for all things bookable – desks, internal meetings rooms, client meeting rooms, catering, AV equipment, shared spaces, restaurant tables, bedrooms, car parking spaces, sporting facilities, exhibition spaces, waiting staff, event management staff, even things like lockers, taxis, flowers, marina berths, golf tee times, and market stalls– you name it, you can book it with CABS.
That’s because CABS is a fully integrated suite of feature-rich, highly configurable, off-the-shelf software modules. This means that, together, we can make CABS behave like software bespoke-created for your organisation AND we can configure it to ensure that for each user it is simple, straight forward and, above all, fit for purpose.
Corporate Head Office or Hospitality Sector
CABS - ‘best-in-class’ software for two main organisation types
• Hospitality Sector Establishments that typically host events that are chargeable can reply on CABS. In this environment, CABS supports you from initial enquiry, providing quotes, appointing the event manager, through taking deposits, finalising numbers and arrangements, an in-event additions or changes, to final invoicing and post-event profitability analysis. Of course, CABS offers a full suite of reports and on-screen views, so that you and the team always know what’s going on and can work seamlessly together as one keeping morale high and delighting your guests.
As you’d expect from a system this flexible, it’s also OK to be a mixture of both. CABS makes it just as simple and easy for corporate users to manage chargeable events for clients, as it does for commercial venues to look after the booking of their in-house facilities for colleagues to use too.
On site or in the Cloud
CABS offers complete flexibility regarding your preferred IT platform.
Hosting CABS in a private Cloud is a very close relative of the in-house deployment and several of our clients have successfully deployed CABS on their own private cloud platforms, often removing not only the physical equipment from their environments, but also outsourcing the maintenance of their servers to the hosting provider. If required, Business Careware is ready, willing, and able to provide outsourced application maintenance for CABS too.
Alternatively, you might wish to consider “renting” the whole service from us. We work with a leading UK ISO 27001 accredited, and UK Government G-Cloud approved hosting provider so that we can provide the highest levels of data security, from 3 data centres which use 100% renewable energy, and multi-10Gb network with 100% network uptime guarantee; all backed with 24/7 support. This means that you can focus on working with us to set up and implement CABS to suit your exact requirements.
Self-service or service desk operation
With CABS you can even do both at the same time
The right device, in the right pace, at the right time
Core functionality or more
CABS’ modular approach allows you to create a complete solution to match your needs
When your needs go beyond this you can add further modules to match your situation:
CABS Finance Manager looks after the pricing, costing, recharging and invoicing – including deposit handling - for you. If you add our Finance System Integration module, we can seamlessly feed data between CABS and your finance system of choice, making reconciliations and costly posting mistakes a thing of the past.
CABS Service Delivery Manager is there to ensure that, behind the scenes, everything works like clockwork and is stress-free. Supporting a paper-free environment, the CABS Service Delivery Manager provides real-time, up to the minute diary views of service requests, on-screen delivery scheduling with built-in multi-way communication and docket printing, as well as facilities to book taxis, handle delivery notifications and all that other “stuff” that can be such a pain to deal with.
CABS Front of House Manager is more than a visitor registration service. As you’d expect from CABS, there is a comprehensive and fully-integrated set of functionality and workflows. Visitors can be internal or external and can attend for events booked through CABS or for other reasons. The system looks after both expected and walk-in visitors, the printing and/or issuing of badges and handles multi-stage arrivals e.g. building lobby (or car park arrival) followed by arrival in the reception area, with automated host notification and guest identification assistance, before collection and departure updates. CABS Front of House Manager remembers visitor preferences from previous visits, including dietary requirements, and even helps you take care of cloakroom use and left luggage.
CABS Organisation & Colleague Manager handles all of your contacts, allowing you to organise them in ways that exactly match the many and various structures that you come across in your daily interactions. Used to support your own internal structure of departmental hierarchy as well as all your third-party contacts, the CABS Organisation & Colleague Manager supports integration with Microsoft’s Active Directory (or other system of authority for user access and permissions) and the bulk uploading of contact information to support sales and marketing activities. CABS even knows how to handle agents, be they the on-going primary contact for an event or merely an introducer, handing over the responsibility to a client once and event is booked.
CABS Bedroom Manager is designed to offer all the functionality you’d expect from a hotel reservation system. With both ‘soft blocking’ (reserving bedrooms by type – e.g., superior double) or ‘hard blocking’ (allocating specific guests to specific bedrooms), CABS Bedroom Manager also provides check-in and check-out functionality, real-time bedroom status visibility (e.g., ready of occupancy) on the daily/weekly diary, and bedroom related charges e.g., room service meals and newspapers.
CABS Workspace Manager makes hotdesking, office sharing, flexible working and multi-site working easy for staff members, especially using the super-intuitive CABS Workspace Manager Function Point App, and administrators alike, with visual floorplans, effortless recurring bookings, subtle policy reinforcement and auto-emails for confirmations, reminders etc.
CABS Shared Space Manager does what it says on the tin! It helps make the operation and use of shared spaces a breeze for all concerned. Not only does CABS Shared Space Manager make it simple and convenient to book, use and report on communal areas, when spaces are reserved for sole-use through the CABS Room Booking Manager, they are automatically unavailable for shared use. Your shared spaces can be configured as gyms, pop-in training facilities, café and restaurant service sessions (e.g., breakfast, lunch, afternoon tea), with the option of handling table bookings too.
CABS Catering Manager works with the CABS Shared Space Manager in a dining or restaurant setting and helps you systemise and add structure to the chore of menu development and meal delivery. Starting with a dynamic library of menu items, CABS Catering Manager assists you in the creation of specific dining menus, pulling through item costs and providing visibility of profitability (assuming that you charge for or recharge the meals). This means that you can build menus to achieve target price/cost where necessary. Of course, once created and scheduled, the menus are easily converted into beautifully printed menu cards or digitally displayed menus, as well as being expanded into supplier orders and/or item prep schedules.
CABS Special Dietary Requirements Manager works across all of the CABS modules keeping track of staff and visitor preferences and (mild and severe) allergies, and cross-references these with the characteristics of relevant food and drink items when ordered (or not, as the case may be). The system then provides visual and printed feedback and alerts to bookers, catering staff and others to take appropriate precautions and actions.
CABS Car Park Manager(s) – with options to manage visitor parking spaces, staff car parks, and even car park access control, you can keep it simple – spaces linked to attendance for specific meetings- or be as sophisticated as you like – including number plate recognition - with the CABS Car Park Manager modules.
CABS Membership Manager is great if your organisation has any type of membership that is associated with the booking of spaces. This could include sports and fitness facilities, performance spaces, practice areas or things like hotdesking zones and co-working facilities. Supporting individual and group membership schemes, the CABS Membership Manager could be just the piece of functionality that you need to give you a true integrated, end-to-end solution for all your booking needs.
CABS Ticketing Manager brings a whole new dimension to managing your spaces. Whether or not you charge for the tickets, and whether or not you have designated seats, the CABS Ticketing Manager brings everything together in one place from the booking of the event space, the provision of services etc to put the event on, to tracking planned and actual attendance right down to named individuals. In a data-driven world, how can you possibly manage without it?
CABS Data Dictionary and Flexible Reporting Licence. CABS is shipped with a comprehensive library of reports, all of which can be viewed as PDFs, exported to MS Excel or MS Work or sent to a good old printer. Business Careware is also able to create enhanced versions of these reports or brand-new ones to client specifications, quickly and at very reasonable prices, meaning that the right information is always at your fingertips to help your decision making.
However, the CABS Data Dictionary and Flexible Reporting Licence is designed for organisations that have an on-going and dynamic requirement to access the wealth of data held within the CABS database for themselves. However, if your organisation has the resources to take this on, and the constant need to keep this up, then the CABS Data Dictionary is a must- converting the transaction processing structure and nomenclature of the database into logically structured data sources with “plain English” file and field names, speeding up the time it takes to create accurate and informative output.
CABS Two-way API. Like all the best software in the world, CABS has its own application programming interface (API), which means that CABS can be integrated with other key systems that input to and/or take output from it. Examples include: card swipe systems for attendance, security systems for access control, staff rostering systems for staffing requirements management, point of sale systems for payment or usage data, external booking request feeds (e.g., external websites), CRM systems, 3rd party video conferencing systems – including Teams, Zoom, Google Meet, GoToMeeting and others.