My Meetings

The My Meetings FPA empowers hosts, co-hosts, and casual bookers to manage meeting room reservations directly from their handheld devices. Designed for simplicity and efficiency, My Meetings puts everything you need at your fingertips—whether you're booking a room, adjusting a schedule, or responding to real-time changes.

Key Features

• Real-Time Booking and Management
  Instantly view, create, edit, or cancel meeting room bookings. My Meetings synchronizes with CABS in real-time, so changes are reflected across the system immediately.
• Easy Check-In and Check-Out
  Hosts and co-hosts can check in to start a meeting and check out when it’s complete, ensuring accurate room status and availability updates.
• Service Requests and Adjustments
  Users can request additional services such as AV support, catering, or room adjustments directly from the app, without needing to contact front-of-house.
• Extend or End Meetings
  With just a few taps, meetings can be extended if the room is available, or ended early, releasing the space for others.
• Access to Booking-Related Documents
  Important documents linked to the meeting (like seating plans or visitor lists) are available directly within the app, keeping everything in one place.
• Visitor Management
  Update visitor details on the go, including adding new visitors, modifying information, or sending updates to security and front-of-house teams.
• In-Room Display Mode
  The app can be accessed via in-room display units, where it will focus on the specific room's schedule, allowing hosts to interact directly without needing a mobile device.

Key Benefits

• Increased Flexibility and Control
  Hosts and co-hosts are empowered to manage their meetings without needing front-of-house intervention.
• Seamless Real-Time Updates
  Any changes made are instantly reflected across the CABS system, keeping everyone in sync and avoiding double-bookings.
• Reduced Administrative Burden
  Front-of-house staff are freed up from managing every minor change, allowing them to focus on delivering exceptional service.
• Enhanced Collaboration and Responsiveness
  Quick adjustments and service requests ensure meetings run smoothly, with minimal disruption.
• Secure and Controlled Access
  Only authorized users can make changes, ensuring data integrity and security across the system.

Real-World Scenarios

• Schedule a Repeat Booking During the Meeting: If attendees agree to meet again, the host can schedule a follow-up booking right from the app—no need to leave the room or switch to a desktop.
• Unexpected Visitor Addition: Mid-meeting, the host is informed that an additional visitor has arrived. Using the app, they can update visitor details and send an alert to front-of-house without leaving the room.
• Service Adjustment During a Meeting: A meeting runs longer than expected, and more refreshments are needed. The host can request additional catering through My Meetings, triggering real-time updates for the service team.
• In-Room Extensions: Due to a heated discussion, the meeting needs to continue. The host extends the booking with a quick tap, instantly updating room status and preventing interruptions.